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Office Manager, New York

 

About 

Atelier Ten, an environmental and lighting design consulting firm, is seeking an Office Manager to join our New York office.  The Office Manager oversees the efficient operations of our new 11,000 square foot office in Chelseahelps build and maintain the collaborative and fun work environment, and is responsible for upholding administrative protocols The Office Manager coordinates regular processes and special projects directly with other office managers (in California and Connecticut) and the US operations, finance, information technology, and marketing teams. 

 

Core responsibilities 

  • Liaise with cleaning staff, maintenance vendors, and building management to ensure a clean, and well-functioning office 
  • Coordinate the schedulinglogistics, and execution of meetings and office events 
  • Act as a receptionist for office visitors and answer, forward, and screen phone calls 
  • Maintain adequate office supplies, snacks, and beverages for employees 
  • Assist in managing local payroll, benefits administration, and performance management procedures
  • Coordinate local recruiting needs including conducting initial phone screens, scheduling job interviews, initiating reference checkssending offer letter packages, and onboarding new hires 
  • Understand and oversee office policies and processes while working on ways to improve on them 
  • Execute administrative procedures including timesheet and expense reporting, electronic filing of paperwork on servers, local office budgeting, and training 
  • Proactively identify and provide creative solutions to maintain employee engagement and a fun, professional environment for staff 
  • Build trust and rapport with employees through timely responses to inquiries and support requests
  • Provide administrative support where needed to senior staff 
  • COVID-19The health and safety of the entire Atelier Ten staff is our highest priority, especially during these trying times. As such, our New York office currently has a limited reopening with appropriate safety precautions in place in accordance with New York guidelines. Though most staff are currently working remotelydue to the nature of the Office Manager position, it will involve being in the office a majority of the time. 

 

Qualifications 

  • Bachelor’s degree or higher
  • 3+ years in related position with increasing responsibility 
  • Empathetic and engaging individual, who listens well, is responsive, solutions focused and results oriented 
  • Unquestionable personal integrity, fairness and credibility necessary to gain the trust and commitment of individuals at all levels of the organization 
  • Willingness to roll up your sleeves and pitch in to help in any area of the business 
  • Sound judgement in identifying when an issue requires escalation and / or  input from other teams 
  • Effective time, space, and task management 
  • Excellent verbal and written communication with an ability to tailor communication style to diverse audiences 
  • Proficiency in the Microsoft Suite 
  • Proficiency using standard office equipmentadapting and implementing HR/office policies, and working with data and systems 
  • Knowledge of business and management principles 

 

What you can expect from us 

  • An engaging, professional, and fun workplace 
  • Mutual respect and support from colleagues and leadership 
  • A firm that values your professional development 
  • Excellent work-life balance 
  • Competitive pay, benefits, and perks 

 

To apply please submit (usa.recruitment@atelierten.com) 

  • Resume 
  • Cover letter so we can learn a bit about you: (e.g., Why you’re in the market for a new job. What you do for fun. Your favorite vacation. Recent reads…) 
  • Reference “NOffice Manager” in the subject line of your email 
  • No phone calls please 
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