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Bid Manager, Sydney

Atelier Ten, a global sustainable design consultancy seeks an experienced and dynamic Bid Manager to join our team full time. You will be responsible for overseeing the bid process from initiation to submission, ensuring the timely and accurate completion of all bids and proposals.

About Atelier Ten
We are an international environmental design and sustainability consultancy creating high-performance, sustainable, award-winning built environment. Buildings and places that give back to the wider environment, don’t waste resources and make people feel good. We have been designing for the climate emergency since our founding in 1990. Read more on our website at www.atelierten.com.

From our offices in Sydney and Melbourne, we have been the sustainability designers for significant buildings and places that include the Sydney Modern Project at the Art Gallery of NSW and the Bays West Place Strategy, both in Sydney; Southbank by Beulah in Melbourne; Kambri Court precinct at ANU; and the WA Museum Booda Barlip in Perth. We collaborate regularly with our colleagues in Singapore, London, New York, and San Francisco on places like Gardens by the Bay in Singapore, the SFMoMA, and the Obama Presidential Library.

About the role
You will work closely with our bid and technical team co-ordinating Atelier Ten’s bidding process, while also providing valuable assistance with various related tasks covering marketing and occasional events. You will take charge of Atelier Ten’s response to enquiries, expressions of interest, and requests for tenders and proposals. You will write our fee letters, populate returnable schedules, co-ordinate bid meetings, write our tenders, working with bid team, project managers and directors to structure our approach and shape the content. You will also keep our marketing collateral up-to-date, create new collateral as needed, and contribute to the Atelier Ten website and supporting graphics and project databases.

The overall responsibilities of this role include:

  • Co-ordinating the bid process from kick-off meeting to submission
  • Fast turnaround of bid material in response to ad-hoc opportunities
  • Writing customer-centric and compelling bids, tenders, and proposals, with the support of our technical experts
  • Proactive collaboration with bid content contributors, including content editing for clarity, voice, and impact
  • Improving the process of bid/proposal writing to increase efficiency, improve quality, and sharpen message
  • Encouraging independent use of the content library across the business, including training and support
  • Supporting our marketing efforts to drive awareness of Atelier Ten Australia service offerings through social media, networking events and other forms of marketing support
  • Improving the process of bid/proposal writing to increase efficiency, improve quality, and sharpen message
  • Maintaining the Reference Project List and New Work Won reports up to date

Who are you
We are looking for someone with at least two years of experience in a comparable bid manager role for a consultancy or the property industry. Preferably you will have experience working within a multi-office, multi-division business. You will be able to demonstrate how you successfully managed bids for other organisations.

You have an all-rounder’s understanding of bid management and bringing in the work. You look ahead to find opportunities, think strategically about their value to the business, proactively manage a response, and put together compelling proposals and bid documents. You are an effective communicator, both within your organisation and especially with potential clients and collaborators.

You’re proactive, self-motivated, a team player, and comfortable taking ownership across our bid realm. You are highly organised, and reliably deliver your work in advance of deadlines. You take pride in your work, including the details. You are willing to dedicate yourself to repetitive tasks that require deep concentration. You have your colleague’s backs, and you bring smiles to their faces. You discover and celebrate joy in the world around you.

Necessary experience & qualifications

  • University degree and associated disciplinary qualifications (business, marketing, communications, or journalism)
  • 2+ years in a bid management role
  • Bid and tender writing expertise
  • Qualifications writing expertise
  • Excellent verbal and written communication skills, including an ability to write succinctly and unambiguously in language appropriate for business
  • Commercial acumen regarding fees and their relationship to scopes of work
  • Highly organised, and able to work reliably under pressure and to deadline
  • Advanced MS Word skills (especially templates), strong PowerPoint skills.
  • Social media skills
  • Appropriate work visa status.

Desired experience

  • Project management expertise
  • Professional organisation affiliation or commitment
  • Sustainability awareness or experience
  • Public speaking experience
  • Ability to bring in new business
  • Advanced Adobe Creative Suite skills (especially InDesign)

Next steps
Please send a cover letter and resume in PDF format to sydney@atelierten.com and title your email ‘Bid Manager’. No phone calls please.

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